Cases2 cases

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1. IL-0552 CircleCI's archival database ran out of storage, slowing workflow and job starts and the display of workflows in the UI

   CircleCI2025

   Symptoms

   At about 23:00 UTC on 21 January 2025, an automated alert reported that the CircleCI database instance holding archived data was almost out of free storage space. From 23:50 UTC customers saw slow starts and cancellations of workflows and jobs, and delays and difficulty viewing workflows in the CircleCI UI, although pipelines for a specific project could still be viewed.

   High latencyIntermittent timeoutsLog floodNode disk fullCloud API rate limit exhausted

   Trigger

   A code change to a function in the archival database on 16 January 2025 unintentionally made it write an excessive number of log messages, and the database filled its storage.

   Root cause

   Faulty deployment

   Component

   DatabaseCI system

   Contributing factor

   Change with a delayed effectExcessive blast radiusOverlapping failures

   Detection

   An automated alert at about 23:00 UTC warned that the archival database was almost out of free storage, before customers were affected. The growing workflows queue was not linked to it at first because a separate alert about request volume fired at about the same time.

   Remediation

   • Scaled up the event consumer that processes the workflows queue at 23:44 UTC
   • Promoted a read replica of the archival database to a standalone primary at 23:55 UTC

   Action items

   • Fix the database function so it no longer writes an excessive number of log messages
   • Add a max duration to the workflows retry policy for archiving so it fails earlier than the default timeout
   • Move workflow archival to an event-based model that decouples it from the workflows service
   • Add forecast and anomaly monitoring for databases that alerts on unusual activity before it reaches critical levels

   Lessons

   The storage alert on the archival database did fire, but the database filled much faster than forecast, so there was little time to act before customers were affected. Because the workflows service called the archival service synchronously, a problem in the archival database slowed the whole workflows service.

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2. IL-0523 TANF-app production deployments were blocked for two months when a search-index migration ran out of database disk space

   U.S. Department of Health and Human Services2023

   Symptoms

   On 20 September 2023 the sprint 82 production deployment of TANF-app failed with a disk space error while it ran a large search-index migration, search_indexes 0017, against the production PostgreSQL database on cloud.gov. Production could not be deployed again until 9 November.

   Deploys failingNode disk full

   Trigger

   The sprint 82 deployment on 20 September 2023 recreated the deleted search_indexes migration 0016 and ran the large migration search_indexes 0017 against the production database.

   Root cause

   Faulty deployment

   Component

   DatabaseSchema migration

   Contributing factor

   Overlapping failuresGap in automated testsUnrepresentative stagingNo runbook

   Detection

   The sprint 82 production deployment failed with a disk space error, and the large migration search_indexes 0017 was identified as the cause.

   Remediation

   • Increased the production database instance size and re-ran the migrations
   • Created a backup of the production database
   • Truncated all of the search_indexes tables
   • Redeployed the sprint 82 release
   • Fixed the bug that stored empty fields as blank strings

   Action items

   • Write troubleshooting steps for database problems into the technical documentation
   • Write wiki pages and operations playbooks that outline common problems and responses
   • Add a database section and the cf revisions command to the failed-deployment troubleshooting document
   • Keep a GitHub repository of changes made directly to production
   • Save terminal output from production debugging sessions
   • Create Django migration best practices to enforce in code reviews
   • Do not edit migrations that have been merged to develop; write a new migration instead
   • Rename auto-generated migrations to more descriptive names
   • Use one auto-generated migration per model change and regenerate when a pull request makes successive changes
   • Organise a discussion on database seeding and backups for testing

   Lessons

   The work was unplanned and pulled in many developers from a small team, so the team wants documentation and playbooks that let fewer people step away from current work. Large datasets and unexpected edge cases such as rows without space-fill had not been tested, and a copy of the production database with PII scrubbed would allow tests against real-world data. Deploying in-progress code to other environments and changing migrations afterwards had caused conflicts there.

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